• User ID gradcolloq; see previous year’s organizer for the password.
• Important files in the pub_http_internet subdirectory:
  • current.html: Speakers, titles, abstracts, and dates for the current semester.
  • thisweek.html: Flyer for the current week’s talk.
  • pasttalks.html: Links to old copies of current.html, which have names such as sp07.html.
  • index.html: The gradcolloq start page.
• Weekly news URL: math department events page, event-submission page. (The latter is in the departmental intranet. To submit an event, you must be within the math network, or use a proxy.)

• Get the abstract from the next speaker, preferably a week in advance.
• Submit the event to weekly news, preferably by Friday of the week before the talk.
• Edit current.html to include the speaker, title, abstract, and date. (You can use this for tentative scheduling as well: leave TBD’s for as-yet-uncommitted weeks, or put in the speaker’s name but leave the title TBD, etc.)
• Edit thisweek.html: change speaker, title, abstract, and date.
• Print 11 copies of thisweek.html and post them: elevator, one for each of the seven stairway doors, room 225 door, room 224 door, room 401N entryway.
• Send a reminder e-mail to grads-math e-mail alias the day before the talk.

• Wednesday morning: pick up two dozen sliced bagels and four tubs of cream cheese from Bruegger’s and be sure to get an itemized receipt.
• Get cookies, tea, and cups from the department head office (Jen or Bernadette).
• Grab one of the flyers you posted (say, in 401N), flip it over, and use it as a sign-in sheet. Ask about soda too (Brooke).
• Set up room 402: set everything out; brew coffee/tea.
• After the talk, clean up room 402.
• Staple the sign-in sheet to the itemized receipt and take them to Annette.

• Edit index.html, current.html, and pasttalks.html to make yourself be the contact point. Make sure to change the full name as well as the e-mail address.
• Copy current.html to a name such as sp09.html. (What was once new is now old.)
• Edit pasttalks.html to point to the file you just created.
• Edit current.html to reflect the schedule for the new semester. (At first it will probably be all TBD’s.)

• Get a purchase order from the business office (Angelica) for the number of weeks (count available Wednesdays on the calendar) times the cost of two dozen assorted bagels (contact Bruegger’s).
• Give the P.O. to Bruegger’s (talk to a manager) and tell them when you’d like to pick up the bagels. (E.g. 11 a.m. Wednesdays.)

• The graduate colloquium is by and for graduate students. It is up to you as organizer to decide what to do when professors show up, and/or whether you want to encourage professors to attend. The key trait to be preserved is for grad students to feel comfortable and willing to speak in the grad colloquium. This trait is jeopardized if faculty members come in and treat the lecture like an oral exam. I prefer that faculty members, if they do attend, don’t ask questions, or at least not challenge-type questions. I feel it is of positive value for a faculty member to attend, sitting there respectfully and taking notes.
• The last talk of the academic year is traditionally light-hearted, quizzical, or in some way creative. Of course, this depends highly on who is willing to give the last talk of the year.
• Selection of the next year’s organizer is done by the current organizer. You might simply choose your successor. Or, you might send an e-mail to grads-math and ask if anyone is interested. If only one person is interested, it’s an easy decision; if there is more than one, it’s up to you (and the applicants) to work it out.

This page is maintained by Shane Passon and Jordan Schettler.