The University of Arizona

Getting Started - Faculty and Appointed Personnel

GETTING STARTED
Employees | Getting Started | Dates | Calendar

This page gives step-by-step instructions for faculty, visitors, and post-docs. We have separate instructions for graduate students.

Questions? You can answer many questions by looking through our department website: use the navigational links at the top of each page or the search box in the upper right corner. If you cannot locate an answer, please contact Cyndy Barcelo (cbarcel1@math.arizona.edu, 520-626-7989).


Things to do right away (before arriving on campus):

  1. Sign and return your original offer letter, if you have not already done so.
  2. If your official start date is more than 2 months out we will process you as a DCC Pre-hire in order to get your University email and NetID set up prior to your arrival on campus. You will receive an email from Cyndy Barcelo (cbarcel1@math.arizona.edu) with instructions on how to complete the Designated Campus Colleague Pre-hire process.
  3. If you have completed the DCC Pre-hire process please skip to step 6.
  4. As a new hire you will receive 3 emails which will be sent to the personal email address you provided on your application. The first two emails will provide you with your EmplID, a PIN number and instructions for creating a NetID and a University of Arizona email account.
  5. The last email from HR will provide a direct link to the UAccess Employee system where you will complete and submit your hiring documents online.
  6. Instructions to assist you in completing the online hiring documents can be found at New Hire Work Center Guide.
  7. To access the New Employee Work Center you can use the link sent in the email from HR or you can log on at UAccess Employee Self Service with your NetID and password.
    • Once you have logged into UAccess Employee click "New Employee Work Center" on the main page and complete the forms in the following order:
    • First complete the "Update Personal Information" Form
    • Second complete the "Submit I-9" Form (MUST be done prior to your official start date).
      1. When completing the I-9 some fields will be pre-filled by information transferred from the Personal Information Form.
      2. Be sure the address for the I-9 is an actual US street address as PO boxes are not acceptable.
      3. If you do not complete and submit your I-9 on or before your official hire date this will automatically change your hire date to the day you complete the form. This also means that you are not authorized to work until the date the I-9 is completed. Contracts and compensation may also change.
      4. You must submit the  required I-9 documents in person to the Business Office prior to your official hire date for final verification of employment eligibility. All documents must be originals and unexpired. Photocopies are not acceptable.
    • You can then complete the other required forms in any order you would like. The forms should include: Background Consent form, Background Disclosure form, Loyalty Oath Form (optional for non-citizens), Ethnicity form, Updated Emergency Contacts form, and the Veteran Status form (optional).
  8. If you have any questions regarding the hiring process or the forms in the New Employee Work Center please contact Cyndy Barcelo (cbarcel1@math.arizona.edu, 520-626-7989). In the event that any additional information is required our Business Office will contact you.
  9. Upon completion of the hiring process please contact Alejandra Gaona (agaona@math.arizona.edu, 520-621-2868) to confirm your arrival date at the University and to address parking permit needs.
  10. Prepare your travel/relocation plans. You will need to appear personally on campus for payroll identification at least two weeks prior to the first day of classes for the semester. Final arrival dates will be confirmed via email from Tina Deemer and will include mandatory department meetings and workshops. You may also be interested in other meetings and workshops prior to this date. Consult the department calendar of start-of-semester meetings and workshops to guide your planning. Additional meetings or changed meeting times might require your availability on campus at any time between August 19, 2019 and the start of classes on August 26, 2019.
  11. By July 12 (or, for late hires, within 2 weeks of when we receive your signed offer letter), you should receive an e-mail from our department, sent to the e-mail address you provided, with information on your new math department e-mail address and network account, and instructions on how to access that e-mail or forward it elsewhere. Once you have received this notification, all subsequent math department communications will be sent to your new math department e-mail address. Please Note: We cannot create a Math Department email address without a UA NetID.  If this is delayed in the UA system due to paperwork or other issues, your Math Department email set-up will also be delayed.
  12. If you currently have a grant that you will be bringing to the department, please contact David Gonzalez (dgonzalez@math.arizona.edu, 520-621-2562).
  13. If you are going to be teaching, and you have not already received a teaching assignment, please contact Tina M Deemer (deemer@math.arizona.edu, 520-621-4765).
  14. If you are going to be teaching, you will need to be familiar with the contents of the Math Department Instructor Resource Handbook, which covers departmental and university policies and procedures relating to teaching at the UA.
  15. Since you will need to go to various buildings on campus, it may be helpful to print out a UA campus map.

Things to do once you arrive on campus:

  1. Bring acceptable documentation from I-9 List of Acceptable Documents with you. Please note: If you fail to provide your I-9 documentation by your official start date, the university may withhold your pay for the in-between days.
  2. Obtain a CatCard (UA Photo Identification Card) by going to the CatCard Office in the Student Union. Be sure to take a government-issued photo I.D. with you and your EMPL ID. If you do not know your EMPL ID please see Cyndy Barcelo in room 115.
  3. Take your CatCard to Alejandra Gaona (agaona@math.arizona.edu, 520-621-2868) in the Math Department Head Office, Room 109 of the Math Building, to obtain your office assignment and key paperwork, and to have your photo taken for the department photo directory.
  4. Go to the University Key Desk to obtain office keys. You will need to take your CatCard and your key paperwork with you. This office is located at the far north end of campus, so you may want to use the free CatTran shuttle service.
  5. Complete the Arizona Public Service Orientation. Arizona state law requires all state employees to complete this orientation that covers policies and laws relating to the proper conduct of business for a public employee. At the conclusion of the orientation, be sure to view and print your certificate of completion and turn it into Cyndy Barcelo (cbarcel1@math.arizona.edu, 520-626-7989) in the Math Business Office, room 119.
  6. Complete the online Preventing Discrimination and Harassment Training . The training will take approximately 20-30 minutes to complete and your certificate of complete should be forward to the Mathematics Business via email at businessoffice@math.arizona.edu
  7. If you are benefits eligible you must complete your benefits enrollment within 31 days of your hire/start date. Your benefits will take effect the first day of the pay period following your successfully completed enrollment.
  8. Visit New Employee Orientation to sign up for a New Employee Benefits Orientation session or you can also review the Online New Employee Benefits Orientation. If you would like to attend the in person New Employee Orientation and cannot sign up please contact Cyndy Barcelo (cbarcel1@math.arizona.edu, 520-626-7989) to enroll you.
  9. If you still need assistance in completing the enrollment process after you have attended the Benefits Orientation you can register for an online assistance session at Benefits Assistance Session. Please note that the online assistance session is intended only for employees who understand their benefits options and are ready to enroll. You can also access the Benefits Enrollment instructions Guide to help navigate your way through the UAccess enrollment.
  10. Complete your electronic State and Federal tax forms in UAccess Employee. Once you log into UAccess click on the Main Menu box in the upper left corner of the screen then select Self Service and then Payroll and Compensation. This will bring up the option for you to complete your A-4 and W-4 as well as sign up for Direct Deposit. Click each option and complete accordingly. Please be sure to click "Save" at the bottom of each page to submit your changes.
  11. New Faculty Orientation - Each year the Faculty Affairs Office holds a New Faculty Orientation for new tenure track faculty. If you do not receive an invitation please contact Asya Roberts
  12. If you need a parking permit, go to Parking &Transportation Services in the Parking & Transportation Office Building with your EmplID and your CatCard to arrange for one. (If you made arrangements with Alejandra Gaona (agaona@math.arizona.edu, 520-621-2868) for a permit, be sure to follow her modifications to these instructions.)
  13. If you will be riding a bicycle to campus, you can read about options for bicycle registration and parking.
  14. Attend all relevant Math Department Meetings (for additional start-of-semester activities that might apply to you, check the start-of-semester calendar):
    • Math Department New Employee Orientation on August 19, 2019 at 12:30pm in the MTL building. At this meeting, you will be introduced to key personnel in the department, go on a tour of our offices, and receive information about payroll, mailboxes, textbooks, office supplies, copy requests, teaching assignments, computing, etc.  A light lunch will be provided.
    • Course Meetings on August 19-23, 2019. All lower-level multi-section courses have initial course meetings on one of these days. These meetings are mandatory for those teaching these courses.
    • Other mandatory meetings that might get scheduled between August 19, 2019 and the start of classes on August 26, 2019, will be announced by math department e-mail.
  15. If you are going to be teaching, go to UAccess Student (click on Instructor Center under UAccess Student) and log on using your UA NetID to obtain class rosters for the course(s) you are scheduled to teach.
  16. Classes start on August 26, 2019.

Other Important Information/Websites

Contacts in the Math Department

  • Payroll and Benefits
    Contact: Cyndy Barcelo (cbarcel1@math.arizona.edu, 520-626-7989)

  • Grants and Contracts
    Contact: David Gonzalez (dgonzalez@math.arizona.edu, 520-621-2562)

  • Business Office
    Contact: business-office@math.arizona.edu

  • Computing-Related Issues
    Contact: system@math.arizona.edu

  • Teaching-Related Issues
    Contact: Tina M Deemer (deemer@math.arizona.edu, 520-621-4765)

  • Visa Issues
    Contact: Cyndy Barcelo (cbarcel1@math.arizona.edu, 520-626-7989)

  • General Business Questions
    Contact: business-office@math.arizona.edu